Administration Officer Infrastructure and Assets

Key Responsibilities

1. Administrative Support

• Provide comprehensive administrative assistance to the Regional Manager and infrastructure team.
• Undertake scheduling of Repairs and Maintenance activities across council’s asset classes in line with budgeted allocations.
• Prepare and maintain project documentation, reports, and correspondence related to infrastructure projects.
  

2. Document Management

• Organise and maintain files, records, and databases related to infrastructure and asset management.
• Assist in the preparation of tenders, contracts, and agreements for infrastructure projects.
  

3. Communication

• Act as a point of contact for internal and external stakeholders regarding infrastructure inquiries.
• Facilitate communication between the infrastructure team and other council departments and community members.
  

4. Project Coordination

• Support the planning and scheduling of infrastructure projects, including tracking progress and deadlines.
• Assist in monitoring project budgets and expenditures, ensuring compliance with council policies.
  

5. Reporting and Analysis

• Assist in compiling and analysing data for project reports and presentations.
• Prepare regular updates on project status for the Regional Manager and internal stakeholders.
• Undertake residential tenancy inspections and reporting.
  

6. Event Coordination

• Support the organisation of meetings, workshops, and community engagement events related to infrastructure projects.
• Assist where requested the organisation and planning of community civic, careers and training events.
  

Key Selection Criteria

Qualifications and Experience

• Relevant qualification in administration or a related field is desirable.
• Proven experience in an administrative role, preferably within a government or infrastructure setting.
• Proficiency in Microsoft Office Suite and experience with project management software.
• Experience in Indigenous engagement and culturally appropriate training practices.
  

Knowledge and Skills

• Detail oriented with a strong sense of accountability.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Adaptable and able to respond to changing priorities and challenges.
• Respectful and culturally aware of the Groote Archipelago Region.
  

Commitment to Community Outcomes

• A strong commitment to achieving meaningful outcomes for the Groote Archipelago Regional Council residents.
• Understanding of and respect for Aboriginal cultures and communities, with the ability to work collaboratively in a culturally sensitive manner.
  

Conditions of Employment

• This position is primarily office-based, with occasional fieldwork to support infrastructure projects as required.
• The role may require some out-of-hours work for community meetings or events
• The successful applicant will be required to provide or undergo a Criminal History Check and obtain a Working with Children Clearance
  

Groote Archipelago Regional Council is an equal opportunity employer. We encourage applications from all qualified individuals, including Aboriginal and Torres Strait Islander peoples.

Application Process

Interested candidates are invited to submit their resume and a cover letter addressing the key responsibilities, criteria and qualifications / skills outlined in this position description or direct  any enquiries to the Regional Manager Infrastructure and Assets at the Groote Archipelago Regional Council via email to megan.owen@groote.nt.gov.au or phone 08 8987 7701