Finance and Payroll Officer

Key Responsibilities

1. Payroll Management

• Process payroll for all employees, ensuring accuracy and compliance with relevant legislation, awards, and agreements.
• Maintain employee payroll records, including changes to employment status, salary adjustments, and leave balances.
• Prepare and submit payroll-related reports, including tax and superannuation contributions, and ensure timely payments to relevant authorities.
  

2. Accounts Payable

• Manage the accounts payable process, including the verification, approval, and payment of invoices.
• Ensure that all financial transactions are recorded accurately and in a timely manner in the accounting system.
• Reconcile accounts payable transactions and resolve discrepancies with suppliers as needed.
  

3. Accounts Receivable

• Monthly, quarterly, annual and ad hoc debtor invoicing is processed accurately and on time to raise the required revenue for Council to achieve its set objectives.
• Cross reference accounts on all documents and systems to confirm information is accurate and has been correctly settled.
• Ensure debts owed to Council are collected in a timely manner in accordance with Councils Sundry Debtors Debt Collection Policy.
• Develop and maintain a procedure manual.
• Internal financial controls are followed, monitored and recommendations made on improvements to controls.
  

4. Financial Record Keeping

• Maintain accurate and organised financial records, including payroll, accounts payable, and other financial documentation.
• Assist in the preparation of monthly and annual financial reports, including budget variance analyses and cash flow statements.
• Support the Finance Manager in maintaining compliance with financial policies, procedures, and reporting requirements.
  

5. Stakeholder Engagement

• Act as a point of contact for employee inquiries related to payroll, deductions, and leave entitlements.
• Collaborate with department heads to ensure accurate reporting of employee hours, overtime, and leave taken.
• Foster positive relationships with suppliers and contractors to facilitate efficient accounts payable processes.
  

6. Continuous Improvement

• Assist in the identification and implementation of process improvements related to payroll and accounts payable functions.
• Stay updated on changes in payroll legislation and accounting practices to ensure compliance and efficiency.
• Participate in training and professional development opportunities to enhance skills and knowledge in payroll and accounting.
  

7. Reporting and Accountability

• Provide timely payroll accrual balance reports to managers as required.
• Provide ad hoc payroll reports.
  

Key Selection Criteria

Qualifications and Experience

• Certificate or diploma in Accounting, Finance, Business Administration, or a related field; relevant experience may be considered in lieu of formal education.
• Proven experience in payroll processing and accounts payable functions, preferably within a public sector or local government environment.
• Strong understanding of payroll legislation, accounting principles, and financial reporting requirements.
• Excellent organisational, communication, and interpersonal skills.
• Strong attention to detail and ability to manage multiple tasks effectively.
• Proficient in payroll and accounting software, as well as Microsoft Office Suite.
  

Knowledge and Skills

• High-level interpersonal and communication skills, with the ability to engage a wide range of staff and stakeholders effectively.
  

Commitment to Community Outcomes

• A strong commitment to achieving meaningful outcomes for the Groote Archipelago Regional Council residents.
• Understanding of and respect for Aboriginal cultures and communities, with the ability to work collaboratively in a culturally sensitive manner.
  

Conditions of Employment

• The role may require travel and overnight stays within the Groote Archipelago Region and occasional work outside standard hours to meet operational needs.
• Employment is subject to a satisfactory Working with Children Check, National Police Clearance, and other pre-employment screening as required.
  

This position offers a unique opportunity to play a pivotal role in the ongoing operation success of GARC as a Local Regional Council focused on the delivery of improved services and outcomes for its residents.

The Groote Archipelago Regional Council is a Committed Equal Employment Opportunity (EEO) employer.

Application Process

Interested candidates are invited to submit their resume and a cover letter addressing the key responsibilities and qualifications, skills outlined in this position description or direct any enquiries to the Director Corporate and Financial Services at the Groote Archipelago Regional Council via email to kayelene.rynne@groote.nt.gov.au