SENIOR ADMINISTRATION OFFICER - INFRASTRUCTURE AND ASSETS

Key Responsibilities

1. Administrative Support

• Provide administrative support for the Regional Manager - Infrastructure and Assets.
• Maintain accurate records, databases, and filing systems related to Infrastructure, Fleet and Assets.
• Facilitate seeking quotations, raising purchase orders and processing invoices for payment.
• Assist, coordinate and schedule meetings, events, and training sessions as required.

2. Community Engagement

• Assist with community civic events in a collaborative and consistent manner when required.
• Assist with the organisation of meetings and workshops when required.



3. Collaboration and Relationship Building:

• Foster positive relationships with community members, local organisations, and stakeholders
• Collaborate with other Council departments to ensure cohesive service delivery and community development initiatives.

4.  Monitoring and Reporting

• Maintain confidentiality and privacy regarding Council and community information.
• Assist with preparation of Council reporting requirements.

5. Other

• Comply with all Workplace Health and Safety Policies and Procedures
• Other duties as reasonably directed by the Regional Manager Infrastructure and Assets.

Key Selection Criteria

Qualifications and Experience

• Experience in an administrative or project support role, ideally within construction, infrastructure, or local government.
• Strong organisational and time management skills, with the ability to manage competing priorities.
• Knowledge of procurement processes, contractor management, and compliance requirements.
• Attention to detail and ability to manage multiple tasks effectively.

Knowledge and Skills

• High-level interpersonal and communication skills, with the ability to engage a wide range of staff and stakeholders effectively.
• Proficient in Microsoft Office (Word, Excel, Outlook) skills and/or training.

Commitment to Community Outcomes

• A strong commitment to achieving meaningful outcomes for the Groote Archipelago Regional Council residents.
• Understanding of and respect for Aboriginal cultures and communities, with the ability to work collaboratively in a culturally sensitive manner.

Conditions of Employment

• The role may require travel within the Groote Archipelago Region and occasional work outside standard hours to meet operational needs.
• Employment is subject to a satisfactory Working with Children Check, National Police Clearance, and other pre-employment screening as required.
• Current Northern Territory “C” Class Drivers Licence with manual driving capacity.

Position Overview

The Infrastructure and Assets Administration Support Officer plays a vital role in supporting the Groote Archipelago Regional Council's initiatives and programs within the Angurugu community as well as assisting Council operations in all other Groote communities as well. This position is responsible for providing administrative support to the Infrastructure and Assets Manager. The ideal candidate will possess strong communication skills, a passion for community development, and the ability to work collaboratively in a dynamic environment.

Note: Applications must address the Key Responsibilities and Selection Criteria to be considered.